Invoice collection templates that get you paid faster
These invoice collection templates give you the exact words to use at every stage of a late payment. Most late invoices aren’t a sign a customer won’t pay. Instead, they’re a sign nobody asked. So this kit pairs ready-to-send reminders with a tracker that tells you who owes you, how late they are, and what to do next.
Thank you for reading this post, don’t forget to subscribe!Who it’s for
Service businesses, contractors, and B2B sellers who invoice customers and wait to get paid. It also works well for bookkeepers who manage receivables for clients.
What the collections kit helps you do
- See every open invoice by age: current, 30, 60, and 90+ days.
- Know the next action for each invoice, automatically.
- Follow up politely and consistently, without damaging good relationships.
- Prevent late payments with clear terms and a credit application.
What’s included in the invoice collection templates
- Receivables & Collections Tracker (Excel): an invoice log, an aging summary with a chart, and your own reminder schedule.
- Collections Guide & Templates (PDF): four reminder letters, a payment plan agreement, a sample credit and late payment policy, and a customer credit application.
How it works
First, list your customers and enter each open invoice. Next, set your reminder schedule once. After that, the tracker ages every invoice and shows the right step, from a courtesy reminder to a final notice. Spend fifteen minutes each Monday working the list. As a result, money comes in sooner and fewer invoices slip past 60 days.
Why consistent follow-up matters
Unpaid invoices quietly drain cash you’ve already earned. In fact, the older an invoice gets, the harder it is to collect. For more on keeping cash healthy, see the SBA’s guide to managing your business finances. Then pair this kit with our 13-Week Cash Flow Forecast to see exactly when that money will land.
Want LNS to manage receivables for you? Work with us.
Format: Excel and PDF. Instant download. Requires Excel 2016 or newer (or Microsoft 365). Templates are samples; have your attorney review credit terms and late fees.